SAP FI Enterprise structure, AP, AR, GL and Bank Configuration and transaction tcodes

SAP FI Enterprise structure, AP, AR, GL and Bank Configuration and transaction tcodes with details:

Seq	T Codes	Configure Enterprise Structure
1	OX15	Define company
2	OX02	Define Compamny code
3	OB13	Edit Chart of Accounts
4	OB62	Assign Chart of Accounts to Company Code
5	OBD4	Define Account Groups
6	OB53	Define Retained Earnings
7	OB29	Define Fiscal Year Variant
8	OB37	Assign fiscal Year Variant to Company code
9	OBBO	Define Posting Period Variant
10	OB52	Define Open close Posting Period
11	OBBP	Assign Posting Period Variant to CompanyCode
12	FBN1	Create number range for Company code
13	OB63	Default Fiscal Year
14	OB68	Default Value Date
15	OBC4	Define Field Status Variant
16	OBC5	Assign Field Status Variant to Company code
17	OBA4	Define Tolerance for Employee Groups
18	OBA4	Assign user Tolerance group
19	OB64	Maximum Exchange Rate Difference
20	OBY6	Check co. code settings in global parameters
21	OX16	Assign Company code to Company
22	FS00	Create GL Acct in COA & Co. code
23	SPRO	Automatic clearing
24	OBXZ	Assigning accts for GL clearing diff
25	OBA1	Assign GL Accts for foreign currency valuation
26	OBYP	Define Adjustment for GR/IR clearing acct
27	SPRO	Define FSV
28	OB41	Define Posting Keys
29	OBYB	Integration with OH Cost Controlling
30	OBYC	Integration with material management
31	VKOA	Integration with Sales & Distribution
32	OBBG	Assign TAXINJ to country INDIA
33	OBYZ	Defining Condition Types
34	OBA7	Defining Document Types
35	OB71	Screen Variants for Document Entry
36	OBY2	Copying General Ledger Accounts to Company Code
37	OBD2	Defining Account Groups with Screen Layout
38	SM30	Check the Table TRWPR, TRWCA, TRWCI

Seq	TCODE	Configure / Customize Accounts Payable
1	OBD3	Define Acct group with screen layout (Vendors)
2	SPRO	Enter Acct clerk identification code for vendors
3	XKN1	Create number range for vendor accts
4	OBAS	Assign number range to Vendor Acct group
5	OBR2	Delete Vendor Master Data
6	SPRO	Maintain terms of Payment
7	SPRO	Define terms of payment for instalment payment
8	OBXU	Define Accts for cash discount taken
9	OB09	Define Accts for exchange rate diff
10	OB00	Define Accts for rounding differences
11	OBXK	Define acct for bank charges (vendors)
12	SPRO	Define Payment block reason
13	OBA3	Define Tolerance (Vendors)
14	OBXL	Define acct for payment diff ( manual outgoing)
15	FBZP	Set Up All Company codes for Payment Transactions
16	SPRO -FA-AR/AP-BT - OP-AOP-PM-Set up bank determination for PT	Set up bank determination for payment transactions
17	SPRO-FA-AR/AP-BT-Out going Invoices-Maintain Terms of Payment	Maintain terms of payments
18	SPRO-FA-AR/AP-BT-Out going Invoices-Define cash dis base for outgoing Invoices	Define Cash dis base for outgoing Invoices
19	OBXI	Define acct for cash dis granted
20	OBXR	Down Payment Received from customer
21	OBYR	Down Payment Made to vendors
22	OBYR	Vendor Down Payment Request
Seq	AP Transaction t Codes
1	FK01	Creating a vendor master Record
2	FB60	Post a Vendor Invoice
3	FB03	Displaying a Document
4	FB08	Reversing a vendor Invoice
5	F-53	Manual Payment to Vendor ( Against Invoice)
6	FK10N	Displaying Vendor Account balance
7	FBL1N	Displaying and changing line items in a Vendor account
8	F110	Automatic Payment Program

Seq	TCODE	Configure / Customize Accounts Receivable
1	OBD2	Define Acct group with screen layout (Customers)
2	SPRO	Enter Acct clerk identification code for customers
3	XDN1	Create number range for customer accounts
4	OBAR	Assign number range to Customer Acct group
5	OBR2	Delete Customer Master Data
6	OBA7	Define Document Types
7	OBA3	Define Tolerance and Customers
8	FS00	Create Recon account for Customers
9	OBYR	Define Alternative Recon Account for Down Payment
Seq	TCODE	AP Transaction t Codes
1	FD01	Creating a customer master record
2	F-22/ FB70	Posting a Customer Invoice
3	FB75	Posting a credit memo with ref. to Invoice
4	FB08	Reversing a document - Individual reversal
5	F-28	Posting customer incoming payment manually
6	FD10N	Displaying customer account balances.
7	FBL5N	Displaying and changing line items in a customer account
8	F-32	Clear open items. If the balance of the items to be cleared is not 0, you can create a residual item for overpayments/underpayments
9	F.13	Carrying out Automatic Clearing. To perform the Automatic Clearing System will compare the input values of Assignment, Business Area and Trading partner fields in addition to the amount. The input field values have to be the same in the both line items to perform the Automatic clearing

Seq	T Codes	Configure Bank
1	FI12	Define House Bank
2	SPRO - FA - BA - BT - PT - EBS - Make Global settings for EBS	Make Global settings for Electronic Bank Statement
3	SPRO - FA - BA - BT - PT - MBS - Create & Assign BT	Create and Assign Business Transactions
4	SPRO - FA - BA - BT - PT - MBS - Define variants for MBS	Define variants for Manual Bank statement
5	SPRO - FA - BA - BT - Check Deposit - Define Posting keys & Posting rules for check deposit	Define Posting keys & Posting rules for check deposit
6	SPRO-FA-BA-BT-Check deposit-Create & Assign BT	Create & assign business transactions
7	SPRO-FA-BA-BT-Check deposit-Define variant for check deposit	Define variants for check deposit
8	FS00	Create G/L Acct for cash journal
9	OBA7	Define Doc type for cash Journal doc, use SK
10	FBCJC1	Define no. range interval for cash journal doc
11	FBCJC0	Set up cash journal
12	FBCJC2	Create, change, delete BT for cash journal

SAP Enterprise, Accounts Payable, Accounts Receivable & Bank Configuration

SAP Enterprise Structure, Accounts Payable, Accounts Receivable & Bank tcodes & details

Enterprise Structure

Seq	T Codes	Configure Enterprise Structure
1	OX15	Define company
2	OX02	Define Compamny code
3	OB13	Edit Chart of Accounts
4	OB62	Assign Chart of Accounts to Company Code
5	OBD4	Define Account Groups
6	OB53	Define Retained Earnings
7	OB29	Define Fiscal Year Variant
8	OB37	Assign fiscal Year Variant to Company code
9	OBBO	Define Posting Period Variant
10	OB52	Define Open close Posting Period
11	OBBP	Assign Posting Period Variant to CompanyCode
12	FBN1	Create number range for Company code
13	OB63	Default Fiscal Year
14	OB68	Default Value Date
15	OBC4	Define Field Status Variant
16	OBC5	Assign Field Status Variant to Company code
17	OBA4	Define Tolerance for Employee Groups
18	OBA4	Assign user Tolerance group
19	OB64	Maximum Exchange Rate Difference
20	OBY6	Check co. code settings in global parameters
21	OX16	Assign Company code to Company
22	FS00	Create GL Acct in COA & Co. code
23	SPRO	Automatic clearing
24	OBXZ	Assigning accts for GL clearing diff
25	OBA1	Assign GL Accts for foreign currency valuation
26	OBYP	Define Adjustment for GR/IR clearing acct
27	SPRO	Define FSV
28	OB41	Define Posting Keys
29	OBYB	Integration with OH Cost Controlling
30	OBYC	Integration with material management
31	VKOA	Integration with Sales & Distribution

Accounts Payable

Seq	TCODE	Configure / Customize Accounts Payable
1	OBD3	Define Acct group with screen layout (Vendors)
2	SPRO	Enter Acct clerk identification code for vendors
3	XKN1	Create number range for vendor accts
4	OBAS	Assign number range to Vendor Acct group
5	OBR2	Delete Vendor Master Data
6	SPRO	Maintain terms of Payment
7	SPRO	Define terms of payment for instalment payment
8	OBXU	Define Accts for cash discount taken
9	OB09	Define Accts for exchange rate diff
10	OB00	Define Accts for rounding differences
11	OBXK	Define acct for bank charges (vendors)
12	SPRO	Define Payment block reason
13	OBA3	Define Tolerance (Vendors)
14	OBXL	Define acct for payment diff ( manual outgoing)
15	FBZP	Set Up All Company codes for Payment Transactions
16	SPRO -FA-AR/AP-BT - OP-AOP-PM-Set up bank determination for PT	Set up bank determination for payment transactions
17	SPRO-FA-AR/AP-BT-Out going Invoices-Maintain Terms of Payment	Maintain terms of payments
18	SPRO-FA-AR/AP-BT-Out going Invoices-Define cash dis base for outgoing Invoices	Define Cash dis base for outgoing Invoices
19	OBXI	Define acct for cash dis granted
20	OBXR	Down Payment Received from customer
21	OBYR	Down Payment Made to vendors
22	OBYR	Vendor Down Payment Request

Accounts Receivables

Seq	TCODE	Configure / Customize Accounts Receivable
1	OBD2	Define Acct group with screen layout (Customers)
2	SPRO	Enter Acct clerk identification code for customers
3	XDN1	Create number range for customer accounts
4	OBAR	Assign number range to Customer Acct group
5	OBR2	Delete Customer Master Data
6	OBA7	Define Document Types
7	OBA3	Define Tolerance and Customers
8	FS00	Create Recon account for Customers
9	OBYR	Define Alternative Recon Account for Down Payment

Bank Customization

Seq	T Codes	Configure Enterprise Structure
1	FI12	Define House Bank
2	SPRO - FA - BA - BT - PT - EBS - Make Global settings for EBS	Make Global settings for Electronic Bank Statement
3	SPRO - FA - BA - BT - PT - MBS - Create & Assign BT	Create and Assign Business Transactions
4	SPRO - FA - BA - BT - PT - MBS - Define variants for MBS	Define variants for Manual Bank statement
5	SPRO - FA - BA - BT - Check Deposit - Define Posting keys & Posting rules for check deposit	Define Posting keys & Posting rules for check deposit
6	SPRO-FA-BA-BT-Check deposit-Create & Assign BT	Create & assign business transactions
7	SPRO-FA-BA-BT-Check deposit-Define variant for check deposit	Define variants for check deposit
8	FS00	Create G/L Acct for cash journal
9	OBA7	Define Doc type for cash Journal doc, use SK
10	FBCJC1	Define no. range interval for cash journal doc
11	FBCJC0	Set up cash journal
12	FBCJC2	Create, change, delete BT for cash journal

SAP Tcodes in for Enterprise structure configuration

SAP Tcodes for basic FI configuration in the required order

Seq	T Codes	ENTERPRISE STURCTURE
1	OX15	Define company
2	OX02	Define Company code
3	OB13	Edit Chart of Accounts
4	OB62	Assign Chart of Accounts to Company Code
5	OBD4	Define Account Groups
6	OB53	Define Retained Earnings
7	OB29	Define Fiscal Year Variant
8	OB37	Assign fiscal Year Variant to Company code
9	OBBO	Define Posting Period Variant
10	OB52	Define Open close Posting Period
11	OBBP	Assign Posting Period Variant to Company Code
12	FBN1	Create number range for Company code
13	OB63	Default Fiscal Year
14	OB68	Default Value Date
15	OBC4	Define Field Status Variant
16	OBC5	Assign Field Status Variant to Company code
17	OBA4	Define Tolerance for Employee Groups
18	OBA4	Assign user Tolerance group
19	OB64	Maximum Exchange Rate Difference
20	OBY6	Check co. code settings in global parameters
21	OX16	Assign Company code to Company
22	FS00	Create GL Acct in COA & Co. code
23	SPRO	Automatic clearing
24	OBXZ	Assigning accts for GL clearing diff
25	OBA1	Assign GL Accts for foreign currency valuation
26	OBYP	Define Adjustment for GR/IR clearing acct
27	SPRO	Define FSV
28	OB41	Define Posting Keys
29	OBYB	Integration with OH Cost Controlling
30	OBYC	Integration with material management
31	VKOA	Integration with Sales & Distribution

SAP Financial Accounting Configuration

Financial Accounting Configuration

Financial Accounting Global Settings

Maintaining Fiscal Year Variant

Use

Fiscal year contains the number of Periods that are followed in the Accounting year of the Company and to prepare the Balance Sheet and Profit and Loss account for reporting.

Procedure

Define Fiscal Year is having the following steps:

• Maintain Fiscal Year Variant
  
• Assign Company Code to a Fiscal Year Variant
  

The following is the IMG path to maintain this activity

Transaction Code

SPRO or OB29

Assigning Company Code to a Fiscal Year Variant

Use

Fiscal year contains the number of Periods that are followed in the Accounting year of the Company and to prepare the Balance Sheet and Profit and Loss account for reporting. The Fiscal year variant need to be assigned to the Company Code

Procedure

1. The following is the IMG path to maintain this activity
   

Transaction Code

SPRO or OB37

1. On the Change View "Assign Company Code -> Fiscal Year Variant": Overview screen, make the following entries:
   

Field name	Description	R/O/C	User action and values	Note
CoCd	Company Code Key	R	BP01	Defaulted
Company Name	Name of the Company Code	R	India Best Practices Ltd	Defaulted
Fiscal Year Variant	Fiscal Year Variant	R	V3	Select the Fiscal year variant V3
Description	Description of Fiscal year Variant	R	Apr.- March, 4 special periods	Defaulted from Fiscal Year Variant V3

Defining Variants for Open Posting Periods

Use

By using the posting period variant, the posting to the periods and General Ledger Accounts can be controlled by opening or closing the periods.

Procedure

Posting Period variant is having the following steps:

• Define Variants for Posting Periods
  
• Open Close Posting Periods
  
• Assign Variants to Company Code
  

1. The following is the IMG path to maintain this activity
   

Transaction Code

SPRO or OBBO

1. On the Define Variants for Open Posting Periods screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Variant	Variant Key	R	BP01	Enter the input value
Name	Name of the Variant	R	India Best Practices-PP. Variant	Enter the input value

1. To save the entries use save icon or press Ctrl+S.
   

Results

You have maintained the Posting Period Variant BP01

Opening and Closing Posting Periods

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code

SPRO or OB52

1. On the Open and Close Posting
   Periods screen, make the following entries.
   

Var.	A	Fr.A/c	To A/c	Fr Per1	Year	To Per2	Year	Fr. Per2	year	To Per2	year	Au Gr.
BP01	+			1	2003	12	2010	13	2003	16	2003
BP01	A		zzzzzzzzzz	1	2003	12	2010	13	2003	16	2003
BP01	D		zzzzzzzzzz	1	2003	12	2010	13	2003	16	2003
BP01	K		zzzzzzzzzz	1	2003	12	2010	13	2003	16	2003
BP01	M		zzzzzzzzzz	1	2003	12	2010	13	2003	16	2003
BP01	S		zzzzzzzzzz	1	2003	12	2010	13	2003	16	2003

1. To save the entries use save icon or press Ctrl+S.
   

Results

You have maintained the allowable posting periods for the Variant - BP01

Assigning Variants to Company Code

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code

SPRO or OBBP

1. On the Assign Variants to Company Code screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
CoCd	Company Code Key	R	BP01
Variant	Posting Period Key	R	BP01

1. To save the entries use save icon or press Ctrl+S.
   

Results

You have assigned the Posting Period Variant BP01 to the Company Code BP01.

Defining Document Number

Use

The document number is the key the SAP R/3 system to access the accounting document posted in the system.

The document number is unique per Company Code and Fiscal Year. When entering an accounting document, via Document Type system will assign the Document number.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code

SPRO or FBN1

1. On the Numbers Ranges for Accounting Documents screen, enter the Company Code BP01 and select the Change Intervals push button.
   
2. On the Maintain Number Range Intervals screen, make the following entries by selecting Insert Interval pushbutton or press Shift+F1. Insert the row one after another row.
   

No	Year	From No.	To No.	External
00	2003	100000	999999
01	2003	100000000	199999999
02	2003	200000000	299999999
03	2003	300000000	399999999	X
04	2003	400000000	499999999
05	2003	500000000	599999999
12	2003	1200000000	1299999999
13	2003	1300000000	1399999999
14	2003	1400000000	1499999999
15	2003	1500000000	1599999999
16	2003	1600000000	1699999999
17	2003	1700000000	1799999999
18	2003	1800000000	1899999999
19	2003	1900000000	1999999999
20	2003	2000000000	2099999999
47	2003	4700000000	4799999999
48	2003	4800000000	4899999999
49	2003	4900000000	4999999999
50	2003	5000000000	5099999999
51	2003	5100000000	5199999999
X1	2003	9100000000	9199999999
X2	2003	9200000000	9299999999
JV	2003	1000000	1099999
CR	2003	1100000	1199999
CP	2003	1200000	1299999
B0	2003	1300000	1399999
B1	2003	1400000	1499999
B2	2003	1500000	1599999
B3	2003	1600000	1699999

Document number ranges are to be maintained as year dependent enters the Fiscal Year, '2003'.

Fiscal year 2004 (i.e.1^st April 2004 to 31^st March 2005) year dependent document number range will be maintained as follows:

No	Year	From No.	To No.	External
01	2004	100000000	199999999
02	2004	200000000	299999999

1. To save the entries use Save on the Maintain Number Range Intervals screen or Ctrl+S,
   

Defining Document Types

Use

Document types differentiate business transactions and control document filing. Document numbers are chosen from this number range key specified in Document Type. Number range Key contains the Number Series. Document Type also controls the accounting area that can be posted by using the Document Type.

Prerequisites

If any change to the Document Number series that need to be defined in the Define Document Number activity.

Procedure

• To see the list of document types in system, choose one of the following navigation options:
  

Transaction Code

SPRO or OBA7

Defining Maximum Exchange Rate Difference per Company Code

Use

In this activity you can define the maximum difference between exchange rates for postings in foreign currency transactions.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OB64
IMG Menu	Financial Accounting ® Financial Accounting global settings ® Document ® Document Header ® Maximum Exchange rate difference ® Define Maximum Exchange Rate Difference Per Company Code

1. On the Change View "Maximum Difference Between Exchange Rates": Overview screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
CoCd	Company Code Key	R	BP01
Company Name	Name of the Company	R	India Best Practices Ltd
City	City of Company	R	Bangalore
Max. Exch. rate Dev.	Maximum Exchange Rate Deviation	O	10%	Input the Value as 10%. If the deviation is more than 10% system will give the warning message

1. To save the entries use save icon or press Ctrl+S.
   

Maintaining Field Status Variants

Use

In this activity you can define variants and field status groups. Group several field status groups together in one field status variant. The field status group determines which fields are ready for input, which are required entry fields, and which are hidden during document entry. Fields status group will be assigned to General Ledger Account Master Record while creating the GL Account.

Procedure

Maintain Field Status Variant is having the following steps

• Define Field Status Variant
  
• Add Field Status Groups under the Field Status Variant
  

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBC4
IMG Menu	Financial Accounting ® Financial Accounting global settings ® Document ® Line items ® Controls ® Maintain field status variants

1. On the Change View Field Status Variants: Overview screen, select the 0001 – Field Status for 0001 and use the copy icon to copy the field Status Variant to BP01 and change the description as Field status for BP01.
   
2. Select Copy all option on the pop screen to copy all the Field Status groups also to the variant BP01.
   
3. The following Field Status Groups has been displayed by the system in the Change View "Field Status Groups:" Overview screen
   
4. To save the entries use save icon or press Ctrl+S.
   

Assigning Company Code to Field Status Variant

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code

SPRO or OBC5

1. On the Assign Company Code to Field Status Variant screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
CoCd	Company Code Key	R	BP01	Defaulted
Company Name	Name of the Company Code	R	India Best Practices Ltd	Defaulted
City		R	Bangalore	Defaulted
Fld stat. var.	Field Status Variant Key	O	BP01	Assign the Field Status Variant which is maintained

Screen Variants for Document Entry

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code

SPRO or OB71

1. On the Screen Variants for Document Entry screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
CoCd	Company Code Key	R	IERP
Screen Variant	Screen Variant key defined in the system	O	2	For countries where withholding tax is applicable, to display withholding tax details screen at the time of transaction

Defining Tolerance Groups for Employees

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBA4
IMG Menu	Financial Accounting ® Financial Accounting global settings ® Document ® Line items ® Define Tolerance Groups for Employees

1. On the Change view "FI Tolerance Groups for Users": Overview screen, select New Entries push button.
   
2. On the New Entries: Details of Added Entries screen, make the following entries
   

Field name	Description	R/O/C	User action and values	Note
Group		O	Keep blank. No value to be entered
Company code		R	BP01 - India Best Practices Ltd
Currency		O	INR	Defaulted from Company Code
Amount per document		O	9,999,999,999.00
Amount per open item account item		O	9,999,999,999.00
Cash discount per line item		O	5.000%
Amount		O	Revenue: 5.00 Expense: 5.00
Percent		O	Revenue: 2.0% Expense: 2.0%

1. To save the entry use Save icon or press Ctrl+S.
   

   
   

Enabling Fiscal Year Default

Use

In this activity you can define that the fiscal year is proposed during document display and for document change functions. The system uses the year which was last used by the user in the work session.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OB63
IMG Menu	Financial Accounting ® Financial Accounting global settings ® Document ® Default Values for Document Processing ® Enable Fiscal Year Default

1. On the Change View "Default Fiscal year": Overview screen, enter the following values:
   

Field name	Description	R/O/C	User action and values	Note
Company Code	Company Code Key	R	BP01	Defaulted
Propose Fiscal Year	Propose Fiscal Year	O	Activate the Check Box	Select the check box to propose the Fiscal Year during the document processing

1. To save the entries use save icon or press Ctrl+S.
   

Default Value Date

Use

In this activity you define, when entering line items, you may need to enter a value date. In this activity you can determine, per company code, whether the CPU date is defaulted as the value date. If you activate, system will propose the CPU date as Value Date during the document entry.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OB68
IMG Menu	Financial Accounting ® Financial Accounting global settings ® Document ® Default Values for Document Processing ® Default Value Date

1. On the Change View "Default Fiscal year": Overview screen, enter the following values:
   

Field name	Description	R/O/C	User action and values	Note
Company Code	Company Code Key	R	BP01	Defaulted
Company Code Name	Name of the Company Code	R	India Best Practices Ltd
City	Name of the City	R	Bangalore
Propose Value Date	Propose Value Date	R	Activate the Check Box	Select the check box to propose the Value Date during the document entry

1. To save the entries use save icon or press Ctrl+S.
   

Entering Global Parameters

Use

The purpose of this activity is to maintain the global parameters for TAN and PAN number of the Company Code BP01 as allotted by the statutory authorities.

TDS No and PAN No. are assigned in the Additional Details.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBY6
IMG Menu	Financial Accounting ® Financial Accounting Global Settings ® Company Code ® Enter Global Parameters

1. Select the BP01 Company code row on 'Change View"Company Code Global Data": Overview' screen select details Icon to enter the Global Parameters.
   
2. On the Change View "Company Code Global Data": Details ,
   
3. On the Maintenance of Additional Data for Company Code BP01 screen
   make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
TDS No	Income Tax TAN number	O	-	Company's TAN to be maintained
PAN No	Income Tax Permanent Account Number	O	.	Company's PAN number to be maintained
GIR No	Income Tax GIR Number	O

1. Press green arrow (back button) to leave the screen.
   
2. Use Save
   
   to save the entry
   

General Ledger Accounting

Editing Chart of Account List

Use

Chart of Account is an index of General Ledger Accounts Master. The Accounts required to be posted in the Company Code need to be maintained in the Chart of Account. CAIN - Chart of accounts – India is being defined in Standard SAP R/3 system. Same being used for the Company BP01.

Procedure

1. Check for the following parameters for the Chart of Accounts CAIN.
   

Transaction Code	SPRO or OB13
IMG Menu	Financial Accounting ® General Ledger Accounting ® G/L Accounts ® Master Records ® Preparations ® Edit Chart of Account List

1. On the Change View "List of All Chart of Accounts": Overview screen select the CAIN press the Details icon or Ctrl+Shift+F2 and check for the following details and if required make necessary modification to the values:
   

Field name	Description	R/O/C	User action and values	Note
Chart of Accts	Chart of Account ID	R	CAIN
Description	Chart of Account Description	R	Chart of accounts - India
Maintain Language	Chart of Account maintenance language	R	EN – English	Check for the Maintenance Language and change if required to English
Length of GL account number	No of Digits of GL Account Code	R	8	Check for the No. of Digits for the GL Accounts length, if required change to 8
Controlling Integration	Creation of Cost Element	R	Manual Creation of Cost Elements
Group Chart of Accts	Assignment of Group Chart of Account	O
Status-Blocked	Blocking for creation of new GL Accounts	O	Unchecked

1. To save the change, if any, use Save icon or press Ctrl+S.
   

Assigning Company Code to Chart of Accounts

Procedure

1. To carry out the activity
   choose one of the following navigation options:
   

Transaction Code	SPRO or OB62
IMG Menu	Financial Accounting ® General Ledger Accounting ® G/L accounts ® Master Records ® Preparation ® Assign company code to chart of accounts

1. On the "Change view "Assign Company Code -> Chart of Accounts": Overview screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Company Code	Company Code	R	BP01	Display
Company name	Company Code Description	O	India Best Practices Ltd	Display
City	City	O	Bangalore	Display
Chrt/Accts	Chart of Accounts	O	CAIN	Input the Value
Cty Ch/ Act	Country specific Chart of Accounts	O		Leave Blank

1. To save input entry use Save icon or use Ctrl + S.
   

Defining Account Group

Use

When creating a G/L account, you must specify an account group. The account group determines:

• the interval in which the account number must be
  
• which fields are required and optional entries when creating and changing master records
  
• which fields are suppressed when creating and changing master data.
  

Prerequisites

The Accounts Groups are Chart of Account dependent. The chart of accounts must be specified in the Chart of Account List.

Procedure

For the Company Code BP01, Chart of Account CAIN – Chart of Account for India, is being used, which is already defined in the standard SAP R/3 System.

Hence these steps no need to carry out.

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBD4
IMG Menu	Financial Accounting ® General Ledger Accounting ® G/L accounts ® Master Records ® Preparations ® Define account group

1. The following entries maintained for Chat of Account CAIN on 'Change View"G/L Accounts Groups": Overview' screen.
   

Chart of Account	Account Group	Name	From Account	To Account
CAIN	AS	Fixed assets accounts		99999999
CAIN	CASH	Liquid funds accounts		99999999
CAIN	GL	General G/L accounts		99999999
CAIN	MAT	Materials management accounts		99999999
CAIN	PL	Income statement accounts		99999999
CAIN	RECN	Recon. account ready for input		99999999

Defining Retained Earnings Account

Use

You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area.

At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account. Retained Earnings Account is specific to the Chart of Account.

Prerequisites

Retained Earnings Account is specific to the Chart of Account. The chart of accounts must be specified in the Chart of Account List.

Procedure

For the Company Code BP01, Chart of Account CAIN – Chart of Account for India, is being used, which is already defined in the standard SAP R/3 System.

Hence these steps no need to carry out.

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OB53
IMG Menu	Financial Accounting ® General Ledger Accounting ® G/L accounts ® Master Records ® Preparations ® Define Retained Earnings Account

1. The following entries maintained for Chat of Account CAIN on 'Maintain FI Configuration: Automatic Posting – Accounts' screen.
   

Field name	Description	R/O/C	User action and values	Note
Chart of Accounts	Chart of Accounts	C	CAIN	Enter Chart of Account CAIN
Transaction	Transaction	C	BIL	Defaulted and in display
P & L statement Account Type	Symbol to identification of P & L statement Account Type	R	X	Will be assigned to all Expenses and Revenue GL Accounts
Account	General Ledger Account	R	900000	System will carry forward the Profit or Loss to next financial year via this account

Copying General Ledger Accounts to Company Code

Use

All the General Ledger Accounts will be copied from source Company Code to Target Company Code.

Prerequisites

No G/L accounts may exist in the target company code.

Procedure

1. To carry out the activity
   choose one of the following navigation options:
   

Transaction Code	SPRO or OBY2
IMG Menu	Financial Accounting ® General Ledger Accounting ® G/L accounts ® Master Records ® GL Accounts Creation and Processing ® Alternative Methods ® Copy GL Accounts ® Copy Company Code

1. On the "Copy Company Code: G/L Accounts" screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Company Code	Target Company Code	R	BP01	Input BP01
Copy from Company name	Source Company Code	O	IN01	Input IN01
Test Run		O		Check in the Test run by activating the Check box.

1. Check the activity in the Test Run by activating the check box and Execute icon or press F8.
   
2. See the result on the "Copy Company Code: G/L Accounts" screen, the list of General Ledger accounts to be copied from Reference Company Code IN01.
   
3. Use Back arrow or press F3 to leave the screen and to go to the previous screen Copy Company Code: G/L Accounts initial screen.
   
4. Remove the test run check box and Execute the activity or press F8.
   
5. System will give you information message "You are making a Production run"
   
6. Press enter to proceed with activity.
   

Defining Accounts for Exchange Rate Differences

Use

The purpose of this activity is to post automatically the realized exchange rate differences when clearing the open items.

In clearing open items, the system posts any realized gains or losses (realized exchange rate differences).

Prerequisites

Define necessary GL Accounts, Reconciliation accounts and Exchange Gain and Loss accounts to assign. The assignment is specific to Chart of Account CAIN.

Procedure

The assignment is specific to Chart of Account CAIN. The necessary Account assignment has been made in Standard SAP R/3 system.

1. To see the account assignment, choose one of the following navigation options:
   

Transaction Code	SPRO or OB09
IMG Menu	Financial Accounting ® General Ledger Accounting ® Business transactions ® Open item clearing ® Define accounts for exchange rate differences

1. For the following Accounts Exchange Gain or Loss Account assignment has been made for the Chart of Account CAIN on the "Change View "Acct Determination for OI Exch. Rate Differences": Overview, screen:
   

GL Account	Currency	Currency Type
13110000
13111000
13112000
24430000
24431000
24432000
24433000

1. For each GL Account the following account has been made in the "Change View "Acct Determination for OI Exch. Rate Differences": Detail screen
   

Nature of Assignment	Activity	GL Account
Exchange Rate Difference Realized	Loss	58240000
Exchange Rate Difference Realized	Gain	44020000
Valuation	Value Loss1	58241000
Valuation	Value Gain 1	44401000
Valuation	Balance Sheet Adj. 1	30091000
Translation	Loss	58242000
Translation	Bal. Sheet adj. Loss	30091000
Translation	Gain	44402000
Translation	Bal. Sheet adj.gain	30091000

Tolerances for Groups of G/L Accounts

Use

For General Ledger account clearing, Tolerance Groups Defines the limits within which differences are accepted and automatically posted to predefined accounts.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBA4
IMG Menu	Financial Accounting ® General Ledger Accounting ® Business Transactions ® Open Item Clearing ® Clearing Differences ® Define Tolerance Groups for G/L Accounts

1. On the Tolerances for Groups of G/L Accounts screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Company Code	Company Code	R	BP01
Tol. Group	Tolerance Group	O
Debit	Debit Amount	O	1	Difference Rs.1/- can be allowed
Credit	Credit Amount	O	1	Difference Rs.1/- can be allowed
PerD	% of Debit	O	1%	1% difference can be allowed
PerC	% of Credit	O	1%	1% difference can be allowed
		O

1. To save the entry use Save icon or press Ctrl+S.
   

House Banks

Defining House Bank

Use

Each Bank is represented by House Bank ID in the SAP system and every account at a house bank by an account ID.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or FI12
IMG Menu	Financial Accounting ® Bank Accounting ® Bank Accounts ® Define House Banks

1. Enter company code BP01.
   
2. On the Change View "House Banks": Details screen, select the New Entries push button and enter the following entries
   

Field name	Description	R/O/C	values	Note
House Bank	House Bank	R	SBI	Assumed SBI As house Bank
Bank Country	Bank Country	O	IN	Country of House Bank India
Bank Key	House Bank Key	O	SBI	Uniquely identified for each House Bank

1. Select the Create button on New Entries: Details of Added Entries' screen for house bank SBI as entered in the previous step and enter the following values:
   

Field name	Description	R/O/C	User action and values	Note
Bank Name	House Bank Name	R	State Bank of India	Name of the House Bank – SBI
Region	Region of House Bank	O	10	Select the Region of the bank based on the address
Street	Street of House Bank	O	M G Road	Enter the Street name of the bank
City	City of the House Bank	O	Bangalore	Enter the City of the House bank
Bank Branch	Bank Branch	O	MG Road Branch	Enter the Bank Branch

1. To save the entry use the Save icon or use Ctrl+S.
   
2. Use Green arrow or press F3 and you are in Change View "House Banks": Overview screen
   
3. Select the House bank ID and double click on the Bank Accounts
   
4. To enter the Bank Accounts use New Entries push button Change View "Bank Accounts": Overview screen and maintain the following values:
   

Field name	Description	R/O/C	User action and values	Note
Company Code	Company Code	R	BP01
House Bank	House Bank	O	CITI
Account ID	Account ID in the House Bank	O	CITI
Description	Account Description	O	CITI Bank Current Account
Bank Account Number	Account number at Bank Branch	O	045
Currency	Account Currency	O	INR
GL Account	GL account for the Bank Account	O		Assign the GL Account to post the Bank account entries
Discount Account	GL to post Discount	O		Assign the Discount Account to post the Discounts

1. To save the entry use the Save icon or use Ctrl+S.
   
2. To maintain the additional House Banks and House Bank Accounts repeat the above step no 3 to step no.9 (Example House Bank ID - CITI and House Bank Account ID – CITI).
   

Financial Accounting AR/AP – Customer Accounts

Defining Account Groups with Screen Layout (Customers)

Use

When creating a Customer account, an account group must be specified. The account group determine.

• The interval for the customer account numbers
  
• Whether the number is assigned internally by the system or externally by the user (type of number assignment)
  
• Whether it is a one-time account
  
• Which fields are ready for input or must be filled when creating and changing master records (field status)
  

The fields are grouped as General Data, Company Code Data and Sales Data.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBD2
IMG Menu	Financial Accounting ® Account Receivable and Accounts Payable ® Customer Accounts ® Master Records ® Preparations for creating customer master records ® Define account groups with screen layout

1. On the Define Account Groups with Screen Layout screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Account group		R	0009
Name		O	Sold-to party- IN
One-time account		O	Un-checked
Output determ.proc.		O	Blank

1. To select the field status, select the General data and press Edit Field Status push button on the "Maintain Field Status Group: Overview" screen.
   
2. System will display fields groups under General Data on the Maintain Field Status Group: Overview screen.
   

   Address
   

   Communication
   

   Control
   

   Marketing
   

   Payment Transactions
   

   Unloading points
   

   Contract Person
   

   Foreign Trade
   

   
   

   Under Company Code data the following Groups are displayed
   

   Account Management
   

   Payment Transactions
   

   Correspondence
   

   Insurance
   

   Withholding tax data, w/h Tax2
   

   
   

   Under Sales data the following Groups are displayed
   

   Sales
   

   Shipping
   

   Billing
   

   Partner usage
   

   Documents
   

3. The following field options has been changed from Default (optional) in the Maintain Field Status Group: screen each group wise:
   

Data	Group	Field	Changed Status	Note
General Data	Address	Name 1/ Last name	Req. Entry
		Search Term	Req. Entry
		Postal Code City	Req. Entry
		Transportation Zone	Req. Entry
	Communication	Tele box	Suppress
		Data line	Suppress
	Control	Reference account group (OTA)	Suppress
		CFOP category	Suppress
		Brazilian taxes: ICMS,IPI,S.T.	Suppress
	Marketing	Hierarchy Assignment	Suppress
	Payment Transactions	DME details	Suppress
Company Code Data	Account Management	Reconciliation Account	Req. Entry
		Preference indicator	Suppress
		Release Group	Suppress
		Gross Income Tax	Suppress
	Payment Transactions	Terms of payment	Req. Entry
		Credit memo terms of payment	Suppress
		Diff. payer in document	Suppress
Sales Data	Sales	Pricing procedure	Req. Entry
		Currency	Req. Entry
	Shipping	Shipping condits/POD relevance	Req. Entry
		Rail specifications	Suppress
	Billing	Taxes and licenses	Req. Entry

1. To save the entries use Save icon or use Ctrl+S.
   

Assigning Number Ranges to Customer Account Groups

Use

The number key number series (Internal or external assignment), which will be assigned to the Customer Account Groups. While creating the Customer Master Record, you will be using the Account Group. System automatically recognizes the number series linked to the account group.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBAR
IMG Menu	Financial Accounting ® Account Receivable and Accounts Payable ® Customer Accounts ® Master Records ® Preparations for creating customer master records ® Assign Number Ranges to Customer Account Groups

1. On the Change View "Assign Customer Acct Groups -> Number Range": Overview screen, make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Group	Account Group	R	0009	Defaulted
Name	Description of Account Group	O	Sold-to-party-IN	Defaulted
Number range	Number Range Key	O	XX	'XX' is the key is having the Alphanumeric External number assignment

1. To save the entry use Save icon or use Ctrl+S.
   

Financial Accounting AR/AP – Vendor Accounts

Defining Account Groups with Screen Layout (Vendors)

Use

When creating a vendor account, an account group must be specified. The account group determine

• The interval for the account numbers
  
• Whether the number is assigned internally by the system or externally by the user (type of number assignment)
  
• Whether it is a one-time account
  
• Which fields are ready for input or must be filled when creating and changing master records (field status)
  

The fields are grouped as General Data, Company Code Data and Purchasing Data.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBD3
IMG Menu	Financial Accounting ® Account Receivable and Accounts Payable ® Vendor Accounts ® Master Records ® Preparations for creating vendor master records ® Define account groups with screen layout (Vendors)

1. On the Change View "Vendor Account Groups": Overview screen, select the New Entries push button and make the following entries.
   

Field name	Description	R/O/C	User action and values	Note
Account Group	Name Key of Account Group	R	BP01
Name	Description of Account Group	O	Vendor for BP01-(External No.)
One Time Account	Is the Account group relevant for One time Vendors	O	Unchecked

1. To select the field status, select the General data and press Edit Field Status push button on the "Maintain Field Status Group: Overview" screen.
   
2. System will display fields groups under General Data on the Maintain Field Status Group: Overview screen.
   

   Address
   

   Communication Data
   

   Control
   

   Payment Transactions
   

   Contract Person
   

3. Under Company Code data the following Groups are displayed
   

   Account Management
   

   Payment Transactions
   

   Correspondence
   

   Withholding tax data, w/h Tax2
   

4. Under Purchasing data the following Groups are displayed
   

   Purchasing data
   

   Partner usage
   

   Add. Purchasing data
   

5. The following field options has been changed from Default (optional) in the Maintain Field Status Group: screen each group wise:
   

Data	Group	Field	Changed Status	Note
General Data	Address	Name 1	Req. Entry
		Search Term	Req. Entry
		Postal Code City	Req. Entry
	Communication	Tele box	Suppress
		Data line	Suppress
		Language	Req. Entry
Company Code Data	Account Management	Reconciliation Account	Req. Entry
		Sort Key	Req. Entry
		Preference indicator	Suppress
		Gross Income Tax	Suppress
	Payment Transactions	Terms of payment	Req. Entry
		Credit memo terms of payment	Suppress
		Alternative payee in document	Suppress
	Correspondence	Bank Statement	Suppress
Purchasing	Purchasing data	Purchase order currency	Req. Entry
		Vendor schema group	Req. Entry
		Pricing hierarchy	Suppress

1. To save the entry use Save icon or use Ctrl+S
   

Assigning Number Ranges to Vendor Account Groups

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBAS
IMG Menu	Financial Accounting ® Account Receivable and Accounts Payable ® Vendor Accounts ® Master Records ® Preparations for creating vendor master records ® Assign number ranges to vendor account groups

1. On the Change View Assign Number Ranges to Vendor Account Groups -> screen, make the following entries
   

Field name	Description	R/O/C	User action and values	Note
Group	Group Key name	R	BP01
Name	Description of the Account Group	O	Vendor for BP01-(External No.)
Number Range	Number Range Key	O	XX	XX is number range key defined in the Standard SAP R/3 system for External number assignment

1. To save the entry use Save icon or use Ctrl+S
   

   Financial Accounting AR/AP – Business Transactions
   

   Defining Tolerances (Vendor)
   

Use

The purpose of this activity is to define tolerances, which are used for dealing with differences in payment and residual items, which can occur during payment settlement.

Procedure

1. To carry out the activity, choose one of the following navigation options:
   

Transaction Code	SPRO or OBA3
IMG Menu	Financial Accounting ® Account Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Manual outgoing Payments ® Define Tolerances (Vendors)

1. On the Change View "Customer / Vendor Tolerances": Overview screen, select the New Entries:
   

Field name	Description	R/O/C	User action and values	Note
Company code		R	BP01
Currency		O	INR	Default from the Company Code
Tolerance group		O		Keep Blank
Specifications for clearing procedures
Grace days due date		O	Blank
Cash discount terms displayed		O	Blank

Permitted payment differences
	Amount	Percent	Adjust discount by
Gain	999.0	10.0 %	2%
Loss	5.00	0.5 %	2%

Field name	Description	R/O/C	User action and values	Note
Specifications for posting residual items from payment differences
Payment term from invoice		O	Blank
Fixed payment term		O	Blank
Only grant partial cash disc		O	Checked
Dunning key		O	Blank

Tolerances for payment advice
	Amount	Percent
Outst.receiv.from
Outst.payable from

1. To save the entries use save icon or use Ctrl+S.
   

Summary Table

Activity	Explanation	TC	Data
Maintaining Fiscal Year Variant	Fiscal year contains the number of Periods that are followed in the Accounting year of the Company and to prepare the Balance Sheet and Profit and Loss account for reporting. For the Company Code AUM, Fiscal Year, V3 – April - March, 4 special periods is being used, which is already defined in the standard SAP R/3 System	OB29
Assigning Company Code to a Fiscal Year Variant	Assigning Company Code to a Fiscal Year Variant	OB37	Assign Fiscal year variant V3 to Company code IERP
Define Variants for Open Posting Periods	By using the posting period variant, the posting to the periods and General Ledger Accounts can be controlled by opening or closing the periods	OBBO	Variant : IERP Name : India Best Practices
Opening and Closing Posting Periods	Opening and Closing Posting Periods