SAP Treasury

1. Treasury / Bank
   

1. Define House Bank
   

• Tcode: FI12
  
• Display all bank master records: SE16 – BNKA
  
• Display Changes to all Bank Master data : SE8- RFBKABL0
  
• Explanation:
  • House bank: A HB is identified by a unique bank key. A HB is tied to a company code.
    
  • Bank key: Enter the bank key. Available in US, Europe
    
  • Bank Account number: Bank a/c number given in the bank statement
    
  • GL a/c: GL account from COA to which this bank a/c is tied up
    
  • Control Key: Used for US bank to identify whether a checking a/c (01) or a saving account (02). If no entry system defaults to checking account (01)
    
  • The payment program uses the House bank ID and Account ID to determine the bank to be used for payment to customer / vendor
    
  • Bank GL a/c in FS00 : Account ID together with the ID for the house bank uniquely defines a bank account
    

• Data:
  

Company code	HB	A/C ID	GL A/C	Currency	Bank
1000	3200	3200	113600	EUR	Citibank
1000	1000	1000	113100	EUR	Deutsche	Use
1000	1000	1050	113150	USD	Deutsche

1. Electronic and Manual Bank statement:
   

• EBS: It is an electronic statement sent by the bank which gives details of transactions done by the account holder. The EBS can be in the format SWIFT, BAI, Multicash etc. This statement is uploaded in SAP and it clears the various clearing account such as check out, check in to the main bank account
  
• GL codes in our scenario:
  

Particulars	Main	Check In	Check Out	Bank Charges
HB	ANSH	ANSH	ANSH
Account ID	MAIN
Bank a/c number	13579	10002	10003
GL a/c number	113400	113108	113101	479000

• Accounting Entries:
  
  • Check Issues to Vendors:
    • Vendor a/c Dr.
      • To Check Out ( 113101)
        
  • Check Received from Vendors:
    • Check In ( 113108) Dr
      • To Vendor a/c
        
• When Bank statement (EBS) is uploaded in SAP following entries passed:
  
  • For checks issues to vendors:
    • Check out (113101) Dr
      • To Main a/c ( 113400)
        
  • For checks received from Vendors:
    • Main a/c (113400) Dr
      • To Check In (113108)
        

1. Make Global settings for EBS
   

• Tcode: SPRO – Financial accounting – Bank Accounting – Business Transactions- Payment Transactions – EBS – Make Global settings for EBS
  
• Explanation:
  

1. Enter COA: CAUS
   
2. Create Account Symbols.
   
3. Assign these account symbols to GL accounts
   
4. Create keys for posting rule
   
5. Define Posting Rule: Here assign posting rules to the accounts symbols created. For define posting rule refer to Top jobs Bank config.
   

Data:

COA	CAUS	GL account	Posting Rule
MAINBANK	Main Bank Account	113400
BANKCHGS	BANK CHARGES	479000	A105
CHECKIN	Check Received In	113108	A104
CHECKOUT	Check Issued Out	113101	A101

1. Additional steps for manual settings:
   

• Tcode: SPRO – Financial accounting – Bank Accounting – Business Transactions- Payment Transactions- Manual Bank Statement – Create & assign business transactions
  
• Explanation:
  
  • Create Account Symbols.
    
  • Assign these account symbols to GL accounts
    
  • Create keys for posting rule
    
  • Define Posting Rule: Here assign posting rules to the accounts symbols created. For define posting rule refer to Top jobs Bank config
    
• Data:
  

Transaction	Posting rule	Text
CHIN	A104	Check received in
CHOU	A101	Check Issued Out
BKCH	A105	Bank Charges

1. Define variants for manual Bank statement
   

• Tcode: SPRO – Financial accounting – Bank Accounting – Business Transactions- Payment Transactions- Manual Bank Statement- Define variants for manual bank statement
  

1. Define Posting keys and posting rule for check deposit
   

• Tcode: SPRO – Financial accounting – Bank Accounting – Business Transactions- Check deposit – Define posting keys and posting rule for check deposit
  
• Data:
  • ACHKDEPOSIT
    
  • ACHK
    
  
   

1. Create and assign business transactions;
   

• Tcode: SPRO – Financial accounting – Bank Accounting – Business Transactions- Check deposit – Create and assign business transactions
  

1. Define Variant for check deposit
   

• Tcode: SPRO – Financial accounting – Bank Accounting – Business Transactions- Check deposit – Define variant for check deposit
  
• Data:
  • A0001
    

1. Define number range for checks
   

• Tcode: FCHI
  • Checks can be printed on site using MICR (Micro encoding printer). MICR should be configured only to PRA / PRD. To avoid misuse of checks
    

1. Cash Journal
   

• << Refer TFIN>>
  

1. Manual Check Deposit
   

• Tcode: FF68
  
• Explanation:
  • Before entering checks you need to define what entry variant you'd like to use and how do you want to post process the checks. Select from the menu path Settings – Specifications
    
  • In the field Processing type you can also use key 4 – Further processing online, instead of 2 – Further processing as batch input (generate batch). In such case, after posting of checks, the system will not create batch input session, but will post the documents automatically. However, to complete the process you need to use the transaction code FEBA (Post process) to check the results of this automatic posting and eventually complete the postings
    
  • Click Transfer value date
    
  • Click <checkbox> Int. bank determin. . Instead of entering full bank account number, you can now use short bank name, defined in the system
    
  • When you enter the check data and save your statement, the system will display a report (log) presenting which items have been cleared automatically and what is the number of items that still need to be cleared manually. This report shows postings separately for GL account and for sub-ledger (AR). In the column Errors you can see how many transactions needs to be processed manually. In this example
    
  • Also refer the end user documentation
    
• Accounting ® Financial Accounting ® Banks ® Incomings ® Check Deposit ® FEBA - Post process
  
• 
  

Field Name	Description	Values
Start variant	You can change the variants at any time during memo record processing.	Example: A0001
Customer matchcode ID	Using this matchcode ID, the system searches for customers	Example: D
Processing type	Use this field to control whether postings via batch input are carried out online or as a background job.	Example: 4

• FEBA Table:
  • FEBKO
    

1. Import Electronic Bank Statement (FF_5)
   

• Tcode: FF_5
  
• Explanation:
  • Using this function you can import bank statements into the system and then process them. This report can perform automatic postings or create batch input session. It posts to G/L accounts and to sub-ledger accounts
    
  • For incoming payments, the notes to payee lines of the account statement can be searched either for document numbers or reference document numbers by specifying the selection field (BELNR or XBELNR). Thus, the relevant information for clearing customer payments is obtained.
    
  • If you do not specify a selection field, the note to payee fields are not interpreted and you need to clear open items manually (use transaction FEBA – Post process)
    
  • For outgoing payments, the system always searches for the document number
    
  • BELNR number interval: Specify search criteria for incoming payments. The account statement will be searched for FI document numbers. This information is necessary for clearing customer payments.
    
  • After posting electronic bank statement use transaction FEBA Post process account statement to check have all the documents been posted and post / clear manually some documents, if necessary
    

1. Create Bank Master Record (FI01)
   

• Tcode: FI01
  
• Explanation:
  • Bank Master Records are stored in the bank directory. Their details are stored also in Customer / Vendor Master Data and are used by payment program to prepare payment documents. You can create new Bank Master Record using transaction FI01
    
  • Bank Key: Bank key is the bank code. This field is country specific. Usually the bank key consists of first 8 digits of your full bank account number and is followed by "hyphen" –
    
  • 
    

1. Change Bank Master Data
   

• Change Bank Master Data: FI02
  
• Display Bank Master Data: FI03
  
• Display Bank Master Data Changes : FI04
  
• Explanation:
  • On this screen system usually displays all the fields that were changed. In our example the value of the field Name of Bank was changed. To display more details regarding changes, double-click on this field. To check who is "responsible" for these changes, click Bank name field
    

1. Mark for Deletion Bank Master Data
   

• Mark for Deletion Bank Master Data : FI06
  
• Explanation:
  • Cannot delete your bank master directly. Can only mark bank master for deletion. To completely remove the bank master from the database need to run a special archiving program
    

1. Edit Bank Chain
   

• Edit Bank Chain : FIBPU
  
• Display Bank Chain for Creditors/Debtors: FIBPS
  
• Explanation:
  • Bank chains are used to make payment via more than one bank, for example via the correspondence banks of the house bank, the recipient bank, or the intermediary banks. This document describes how to create a bank chain for customers and vendors
    
  • Prerequisite: Customer / Vendor master records need to contain bank data: bank account & bank key
    
  • Refer to top job documentation on FIBU
    

1. FEBA Post process
   

• Explanation:
  
  
  
  
  The transactions (line items) marked with green ticks have been processed automatically – system has found the relevant open items, based on reference document number and customer name and cleared them automatically. The transactions marked with red ticks need to be processed manually
  
  
  
  
  
  Double-click the required check statement. System will display a document overview
  
  
  
  
  
  To process this document, select from the menu path: Line items-Post
  
  Account: Code identifying the Customer account
  
  Select the required open item and click Save
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
   

S_ALR_87009895	VAT Report	Use this SAP transaction to view VAT reporting and to post VAT settlement. Transaction is run at month end after transactions have been completed. When settlement is run the balances of the 11005001 output tax and 22010000 input tax accounts are zeroed out and the balance of each is moved to the 12600000 VAT Settlement account.
SM35	Batch Input Monitoring	Use this SAP transaction to monitor and process batch input sessions to post all the applicable documents and perform all the database updates.