Saturday, July 17, 2010


  1. Accounts Receivables


  1. Define Acct group with screen layout (Customers)
  • Tcode: OBD2
  • Explanation:
  • When creating a customer master need to specify customer account group

  • Customer account group determine:
    • The interval for customer account number
    • Whether the customer number is assigned internally by the system or externally by the user
    • Whether it's a onetime account
    • Which fields are ready for input when creating & changing customer master (Field status)


  1. Enter Accounting clerk identification code for customers
  • Tcode: SPRO – FA – ARAP – CA – MR – Preparation for creating customer master record – Enter accounting clerk identification code

  • Explanation:
    • Enter identification code (01) & clerk name for a company code (100)
    • Code entered in customer master record
    • Helpful in evaluation


  1. Define Industries
  • Tcode: Tcode: SPRO – FA – ARAP – CA – MR – Preparation for creating customer master record – Define industries

  • Explanation:
    • Define industry
    • Specify what industry a business partner belongs to by entering industry key in customer master record.
    • Helpful in evaluation, e.g. generate customer list for a industry


  1. Create number range for customer accounts
  • Tcode: XDN1

  • Explanation:
    • Can create internal or external number range.
    • Internal : System automatically allot the number
    • External: User assigns the number in the specified range.


  1. Assign number range to Customer Acct group
  • Tcode: OBAR

  • Explanation:
    • We assign number ranges created in (XDN1) to customer account group (OBD2). Thus customer number for this customer a/c group can be selected from this range


  1. Create Recon account for Customers
  • Tcode: FS00


  1. Define Alternative Recon Account for Down Payment
  • Tcode: OBYR


  1. Create customer master record
  • Create Customer Master : FD01
  • Display Customer Master : FD03
  • Display Customer Master : XD03
  • Display Customer Master : VD03
  • Display customer Credit Management : FD33

  • Change customer credit management : FD32

    • Choose the Central data screen and enter the following data:
      • Total amount
      • Individual limit
      • Currency
    • Enter the currency for the total limit and maximum individual limit.
    • The credit limit is managed in a separate credit limit currency, which you determine for each control area. This currency is separate from the local (company code) currency. To update the credit limit data, the system converts the amounts. This has no effect on the updating of the transaction figures or on any postings.
    • You can enter the central data in any currency you choose, independently of the currencies of the control areas.
    • - The fields in the section entitled Current credit limit assigned show to what extent (as a percentage) the customer has exhausted the amount of credit granted to him and in which credit control area the maximum individual credit limit has been exhausted to the greatest extent.
    • - The Last general info field displays when the last information on the customer was obtained.
    • Now access the Customer Credit Management Change: Status screen and enter the individual credit limit for the customer.


  1. Posting a Customer Invoice
  • Tcode: FB70

  • Explanation:
    • Allows entering of customer invoices
    • If one time customer, required to enter customer name & address also


  1. Posting a credit memo with ref. to Invoice
  • Tcode: FB75

  • Explanation:
    • Business scenario: Customer overcharged & requested refund.



  1. Posting customer incoming payment manually
  • Tcode: F-28

  • Explanation:
    • Post customer incoming payment manually & clear OI



  1. Displaying customer account balances.
  • Tcode: FD10N



  1. Displaying and changing line items in a customer account
  • Tcode : FBL5N

  • Explanation:
    • Report can be exported to excel/ word
    • Can display / change line items
    • Can set filter to define additional search criteria for documents displayed. E.g. doc type

  1. Manual Clearing
  • Tcode: F-32

  • Explanation
    • Some customer invoices & payments received from customers, balance not zero. Use to clear these transactions. Clearing document generated with no real posting


  1. Clear customer down payment against customer invoice
  • Tcode: F-39

  • Explanation:
    • For installment payment of vendor invoice select payment term Z910
    • To block 2nd installment : Put payment block in maintain terms of payment of 2nd installment


  1. Customer Invoices
  • Park Customer Invoice : FV70
  • Post parked customer invoice : FBV0

  • Enter Customer invoice : F-22
    • Similar to FB70

  • Post customer incoming payment : F-52
    • Post incoming payments on both customer/ vendor
    • Allows to clear OI
    • Doc type : DZ ( Customer payment)
  • Customer Down Payment request : F-37

  • Customer Down Payment (customer advance) : F-29
    • Use spl GL indicator, thus post down payment to a diff GL a/c & not normal GL recon a/c
    • Doc type : DZ ( Customer payment)
    • Click request button to provide previously entered down payment request as reference
    • System post a DP ( customer advance) & clears one DP request

  1. Display blocked SD documents / Customer Invoices
  • Tcode: VKM1
  • Table VBUK ( VKM1 display table)



  1. Customer Dunning Notices
  • Tcode: FI50

  • Explanation:
    • A customer does not settle dues on time. Payment reminders to customers are known as dunning notices
    • Can send dunning notices to individual customers or a list of customers
    • Program determine: Customers to be dunned. Dunning level. Relevant dunning notice.


  1. Customer due date analysis

  • Tcode: S_ALR_87012168
    • Due date analysis of customers (Invoices, credit memos)



  1. Down Payment Received from customer
  • Tcode: OBXR

  • Explanation:
    • Down payment define GL acct to which posting is made in case of down payment received from customer, instead of normal customer receivable acct (RECON A/C)



  1. Reason Codes:
  • Reason Codes: OBBE
  • Map Reason codes to GL Accounts: OBXL
  • Reason codes table: T053R

  • Explanation:
    • Define reason code for Overpayment/Underpayment
    • Classification of Payment Differences for underpayment and overpayment in AR line items.
With reason code, you can define whether the difference should be charged off to a G/L account or if a residual posting should be made

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